VACANCIES – DEPARTMENT OF HOME AFFAIRS


 

TEL:    012-406 4237/4244/4241            REF: S4/5/1/B

 

DEPARTMENT OF HOME AFFAIRS:    HEAD OFFICE

FOREIGN OFFICES

PROVINCIAL OFFICES

GOVERNMENT PRINTING WORKS

FILM AND PUBLICATION BOARD

REFUGEE APPEAL BOARD

IMMIGRATION ADVISORY BOARD

STANDING COMMITTEE FOR REFUGEE AFFAIRS

 

HUMAN RESOURCE MANAGEMENT CIRCULAR MINUTE NO 67 OF 2012

 

VACANCIES IN THE DEPARTMENT

 

DEPARTMENT OF HOME AFFAIRS

Are you looking for an exciting and challenging career in a rapidly changing organisation? The Department of Home Affairs has embarked on an extensive turnaround programme, aimed at developing a culture of responsiveness and improved service delivery. We are looking for committed, passionate and talented individuals to form part of a new leadership team, equipped with the right skills to deliver a world-class service. If you have what it takes to serve the needs of South Africa’s citizens, residents and visitors – and your credentials meet the requirements of any of the following positions – then respond before the closing date. Join our leadership team in transforming our vision into a reality.

 

The Department of Home Affairs is an equal opportunity and affirmative action employer. It is our intention to promote representivity (race, gender, disability) through the filling of positions. Candidates whose appointment/transfer/promotion will further the objective of representivity will receive preference.

 


 

DIRECTIONS TO APPLICANTS

 

CLOSING DATE    :    15 OCTOBER 2012

 

APPLICATIONS    :    Applications must be sent in time to the correct address as indicated at the bottom of each position, to reach the address on or before the closing date. Applications send to a wrong address and/or received after the closing date or those that do not comply with the requirements, will not be taken into consideration. In the event of hand-delivery of applications, applicants must sign an application register as proof of application.

NOTE    :    Applications must be submitted on the Application for Employment Form (Z.83), obtainable from any Public Service department or at www.gov.za and should be accompanied by a comprehensive CV, including the details of at least two contactable referees (should be people who recently worked with the applicant) and certified copies of qualifications and identity document (with an original certification stamp). It is the responsibility of applicants in possession of foreign qualifications to submit evaluated results by the South African Qualifications Authority. Where a valid driver’s licence is a requirement, applicants must attach certified copies of such licences. No faxes or e-mailed applications will be considered. If no contact is made within three months of the closing date, please accept that the application was unsuccessful. Successful candidates will be required to enter into a performance agreement and be subjected to security clearance procedures. Successful candidates may be required to undergo a competency assessment.

Candidates who possess tertiary qualification, as well as those who promote representivity (especially People with Disability), will receive preference

POST NO 1    :    PSYCHOLOGIST, REF NO: HRMC 67/12/1

        A three year degree or post-graduate degree in Educational/ Industrial Psychologist or Psychomentric (Grade 1- Grade 3)- (SL 11). However, the final salary will be determined by appropriate recognizable experience in Educational Psychology or related fields and Learning or Training environment in terms of OSD.

CENTRE    :    Directorate: Learning Programme Delivery, Head Office, Pretoria

 

REQUIREMENTS    :    A three year Degree in Educational Psychology/ Industrial Psychology/     Psychometric plus

    extensive knowledge and experience in a learning or training environment and knowledge of Programme/Project management. Knowledge of the departmental Legislation and Prescripts,
Skills Development Act, Minimum Information Security Standard and Public Service Regulatory Framework. A valid driver’s licence and willingness to travel are essential.

 

DUTIES    :    The successful candidate will be responsible for, amongst others, the following specific

tasks: Implement assessments of cognitive, personality and educational needs. Provide psychological support and analysis of strategic and operational documents to identify training related issues and needs. Identify and diagnose a broad range of learning and adjustment disorders. Design, manage and evaluate programmes with psychological training and learning problems in diverse settings. Identify psychopathological/special needs and their impact on learning/ developmental and cognitive adjustment processes. Ensure sufficient resources for delivery of psychological services. Design, manage and report on educational, provide forensic, industrial, counselling support and conduct psychological research and implement findings. Ensure the effective alignment in the implementation of project initiatives. Analyse policies and procedures in conjunction with the policy and strategy of the unit. Recommend remedial training methods and alternative assessment procedures for learners/trainees with learning disabilities. Develop consistency in processes for customer support. Implement governance processes, frameworks and procedures. Ensure compliance with legislation, regulations, DHA policies and procedures. Represent the unit at management and other government forums. Manage the resources within the unit in an effective and efficient manner. Provide inputs into the compilation of the annual budget. Monitor expenditure is in line with financial requirements and the unit’s objectives.

ENQUIRIES    :    Mr S Mkhize, Tel: 012 406 2748

 

POST NO 2    :    DEPUTY DIRECTOR: FINANCE AND SUPPLY CHAIN MANAGEMENT (8 POSITIONS)

 

SALARY    :    An all-inclusive salary package of R464 919 per annum (Level 11). In addition to the stated salary, DHA offers a range of market related service benefits.

 

CENTRE    :    Provincial Manager’s Office, Kwazulu-Natal: Pietermaritzburg

REF NO    :    HRMC 67/12/2a

CENTRE    :    Provincial Manager’s Office, Mpumalanga: Nelspruit

REF NO    :    HRMC 67/12/2b

CENTRE    :    Provincial Manager’s Office, Free State: Bloemfontein

REF NO    :    HRMC 67/12/2c

CENTRE    :    Provincial Manager’s Office, Eastern Cape: King Williamstown

REF NO    :    HRMC 67/12/2d

CENTRE    :    Provincial Manager’s Office, Limpopo: Polokwane

REF NO    :    HRMC 67/12/2e

CENTRE    :    Provincial Manager’s Office, North-West: Mafikeng

REF NO    :    HRMC 67/12/2f

 

CENTRE    :    Provincial Manager’s Office, Northern Cape: Kimberley

REF NO    :    HRMC 67/12/2g

CENTRE    :    Provincial Manager’s Office, Gauteng: Braamfontein

REF NO    :    HRMC 67/12/2h

 

REQUIREMENTS    :    A recognised Degree or Diploma in Finance supply chain management or Procurement plus experience in Financial Management with a proven track record of managing a team. 3-4 years experience in management and two years should be at a supervisory level. A post graduate qualification will be an added advantage. Sound knowledge and understanding of Public Finance Management Act (PFMA), Treasury regulations, PPPFA and SCM Framework. Knowledge and experience in budgeting and revenue management. Knowledge of BAS and LOGIS will be an advantage. Understanding of Human Resources legislation and prescripts. Knowledge of the Public Service Act and Regulations. A valid driver’s licence and willingness to travel are essential. An ability to work under pressure and extended hour is required.

 

DUTIES    :    The successful candidate will be responsible for, amongst others, the following specific

tasks: Co-ordinate, manage, and collate the Budget Estimates for the Province. Manage and co-ordinate cash flow within the Province. Prepare, collate, and report on expenditure versus budget for all the offices within the Province. Monitor all creditors’ payments and ensure that creditors reconciliations are performed timeously. Provide inputs during the compilation of Annual Financial Statements. Conduct analysis on expenditure trends to determine whether budgetary allocations are in line with the envisaged output performance priorities and targets. Assess financial performance and compliance with the PFMA and Treasury regulations. Provide support to the auditors and management. Oversee collection of revenue within the province. Prepare monthly reports of actual revenue collected and variances including reasons for over and under collection. Confirmation of all money received deposited in the commercial banks against the details on the Basic Accounting Systems. Maintenance of Petty cash register reconciling the amount issued, replenished and on hand and The replenishment of the Petty cash amount issued after claims had been lodged by the applicants. Manage and co-ordinate the daily receipt of cash, cheques, and other face value forms from various sources. Ensure capturing of daily receipt on the Basic Accounting System (BAS); Day ending of all cash received, cheques, and other face values forms on BAS. Co-ordinate, manage, and collate the procurement plan for the Province. Manage and co-ordinate the tender processes within the Province. Ensure proper implementation of the Asset management Strategy within the department. Oversee regular asset counts and verify results against Asset Register. Coordinate physical verification of all departmental assets. Liaise with DPW on the acquisition of land for the construction of new building and renting of office accommodation. Prepare and manage provincial maintenance, property plans and budget. Manage administration of property leases across the Province. Facilitate signing of lease agreements on all state owned building and privately owned property. Ensure the provision of effective building maintenance services. Conduct investigations on irregular, fruitless and wasteful expenditure and other financial misconduct.

ENQUIRIES    :    Mr WD Hlongwane, Tel No: 012-4064235

 

POST NO 3    :    DEPUTY DIRECTOR: ORGANISATIONAL CONDUCT, REF NO: HRMC 67/12/3

SALARY    :    An all-inclusive salary package of R464 919 per annum (Level 11). In addition to the stated salary, DHA offers a range of market related service benefits.

CENTRE    :    Chief Directorate: Employee Engagement, Directorate: Discipline Management, Head Office, Pretoria

 

REQUIREMENTS    :    A three year Degree/ Diploma in Law, Social Sciences or     related qualification with

    extensive experience in the field of labour relations. Knowledge and understanding of Departmental Legislation and Acts. Knowledge of all relevant labour legislation. Understanding of departmental prescripts as well as Human Resources policies and procedures. Knowledge of the Public Service Regulatory Framework. Knowledge of the Public Service Labour Relations Act. Knowledge of Promotion Administration of Justice Act. A valid driver’s licence and willingness to travel are essential.

 

DUTIES    :    The successful candidate will be responsible for, amongst others, the following specific

tasks: Provide guidance and support on the management of misconduct, organisational conduct and any matters in the Department. Support the development, interpretation and implementation of labour relations policies, procedures and processes. Provide expert advice to all departmental branches on organisational conduct and disciplinary matters. Ensure and manage the finalisation of misconduct cases. Establish partnership and constantly liaise with external stakeholders on labour related matters i.e. DPSA, PSC and recognised trade unions. Ensure that that department is sufficiently represented at all disciplinary hearings. Give effect to the department’s zero tolerance approach to corruption related misconduct. Implement effective management and implementation of Performance Management of all staff reporting to this post. Compile tactical plans aligned to business requirements to ensure effective strategy execution. Revisit, review and streamline all processes to ensure accuracy and efficiency in operations execution. Coach and guide staff on compliance to all relevant regulatory, internal and external compliance requirements. Develop and implement capacity building programmes on organisational conduct for the department. Keep up to date with compliance and regulatory requirements and liaise with all relevant stakeholders within and external to the organisation to ensure accurate implementation. Interpret and implement all organisational circulars, policy and other communications that impact on the operation of the business unit.

ENQUIRIES    :    Ms S Beg, Tel: (012) 4062891

 

POST NO 4    :    DEPUTY DIRECTOR: TALENT ENHANCEMENT, REF NO: HRMC 67/12/4

SALARY LEVEL    :    All-inclusive salary package of R464 919 per annum (Level 11). In addition to the stated salary, DHA offers a range of market related service benefits.

 

CENTRE    :    Directorate: People Development, Head Office: Pretoria

 

REQUIREMENTS    :    Bachelor’s degree or equivalent qualification in a relevant field,
coupled with extensive proven managerial experience in the HR Talent Management environment * Excellent knowledge of Human Resource Development Policy Frameworks and Strategies * Sound knowledge and understanding of best practice in Talent and Career Management, the development of related strategies, as well as the implementation thereof * Strong leadership and business acumen *Proven business partnering capability * Sound research, policy development, resource management, problem solving and decision-making skills * Excellent communication (verbal and written) skills and an ability to communicate with staff and managers at all levels, analytical and program / project management abilities * Proven track record of implementing internal marketing and change management initiatives, and applying innovative thinking * Sound interpersonal relations * Excellent computer literacy (Microsoft packages) and Client orientation * Driver’s license.

Ability to work beyond normal working hours and willingness to travel.

 

DUTIES    Overall management of the Talent Enhancement Sub-directorate including the management of business initiatives, finances, general resources, staff management / development and motivation. Develop and implement best-practice policy, procedures, partnerships and toolkits in relation to Onboarding and Orientation, and Career Management (including Career Exhibitions, counseling, and Development), both internally and externally focused, towards improving internal performance alignment, as well as the attractivity and retention potential of the Department.  Develop and implement solutions which create a sustainable Talent Pipeline for / within the Department, at all levels, linked to accelerated developmental strategies and programs where required. Facilitate innovative Leardership Development initiatives. Identify Departmental skills needs, and facilitate the alignment of organizational learning initiatives thereto  Implement service delivery improvement initiatives relevant to this portfolio in line with Batho Pele principles, as well as strategies to monitor and improve the value and impact thereof. Provide management information and develop reports and solutions to identified trends Develop, implement and action a risk register for the Sub-Directorate Tender and Service Level Agreement management relevant to the Sub-Directorate’s service offerings. Development / implementation of strategies to optimize the Sub-Directorate’s service delivery, resource utilization and client satisfaction index.

ENQUIRIES    :    Ms M S Mono, Tel: 406-4194

 

POST NO 5    SENIOR RESEARCHER, REF NO: HRMC 67/12/5 (3 POSITIONS) (PLEASE NOTE THAT THESE POSITIONS ARE RE-ADVERTISEMENT AND CANDIDATES WHO APPLIED PREVIOUSLY NEED NOT TO RE-APPLY)

 

SALARY LEVEL    :     An all-inclusive salary package of R464 919 per annum (Level 11).

 

CENTRE    :    Directorate: Research Management, Head Office, Pretoria

 

REQUIREMENTS    :     A three year Degree/Diploma in Social Sciences/Natural Sciences or a three year

    equivalent qualification at NQF level 6. A post graduate qualification will be an added advantage. Three years experience as a Researcher plus 3-5 years experience in managing research projects. Understanding of relevant departmental legislation and prescripts. Knowledge of the Public Service Regulatory Framework. Extensive knowledge of the Public Finance Management Act (PFMA) and Treasury Regulations. Knowledge of the Constitution of the Republic of South Africa. A valid driver’s license. Ability to work beyond normal working hours and willingness to travel.

 

DUTIES    :    The successful candidate will be responsible for amongst others the following specific tasks: Manage research projects and research plans within the department. Plan and conduct research as prioritised by the units, branches and department to inform policy, strategy and plans of the department. Perform statistical analysis, interpret research findings and develop research reports. Disseminate acquired information in response to requests from business units in order to improve policy and planning. Liaise with various research institutions, government departments, clusters, science councils and higher education institutions to obtain research information or gain referrals for research to fulfil departmental requests. Receive and prioritize requests for research assistance, and determine type of assistance needed in order to initiate the collection of information in a timely manner. Interact or consult with relevant stakeholders or other research analysts to extract all pertinent information or clarify information to provide a thorough research product. Develop and conduct presentations and training programs internally and externally regarding research and analysis procedures. Contribute towards the formulation of Research and Development policies, strategy, plans, processes and procedures. Ensure compliance to research regulations and policy guidelines in the department by all DHA employees and external clients. Ensure implementation of Research & Development policies and procedures. Respond to internal and external research requests to meet national and departmental priorities. Report on all completed research projects in the department as required by national structures. Keep up to date with public and private sector Research & Development and Innovation advancements and make recommendations to the Director for business transformation opportunities.. Monitor and evaluate research projects in the department. Manage the financial resources of the research projects in charge of in accordance to the PFMA and other regulations.

ENQUIRIES:     Ms N Silulwane, Tel No: (012) 406 2712

 

POST NO 6    :    SPECIALIST: APPLICATION DEVELOPER, REF NO: HRMC 67/12/6 (PLEASE NOTE

THAT THIS POSITION IS A RE-ADVERTISEMENT AND CANDIDATES WHO APPLIED PREVIOUSLY NEED TO RE-APPLY)

 

SALARY LEVEL    :    An all-inclusive salary package of R464 919 per annum (Level 11).

CENTRE    :    Directorate: Solution Delivery, Branch: Information Services, Head Office, Pretoria

 

REQUIREMENTS    :    A three year degree/diploma in Computer Science/ Information Technology or NQF 6 equivalent is required (preference will be given to those with a Systems Development/ web development stream) with five (5) years’ experience in the ICT industry of which at least three (3) years should be in Application/System Development. Sound experience in the following programming language as Java, .Net, C#, JavaScript, or VB. Knowledge and ability to demonstrate thorough understanding of application development within a complex project and organisation. Understanding and knowledge of SDLC, ability intrepid URS, and Functional Specification is essential. Excellent written and oral communication skills. Working knowledge of the following database, SQL, Oracles, MySQL. Development of Test Plans, User Acceptance Test and Application Integration knowledge would be an added advantage. Willingness to learn and work irregular hours and under pressure. A valid driver’s license and willingness to travel.

 

DUTIES        :    The successful candidates will be responsible for the following specific tasks: Analyse user requirements specifications and develop technical, functional and non-functional specification. Ensure the interpretation and translation of user requirements into design specifications and functions specification. Manage and support the design and development of application components/functionality, integration and configuration requests. Ensure that the application development tasks are performed (entering time, updating work orders, updating knowledgebase, providing status reports, etc.). Ensure that applications development documentation are written and maintained (operation of program, user manuals and requirements). Oversee the creation of definitions of applications and use the specific definition of an application. Create a catalog of new and existing applications that are installed in the Department. Oversee the development of a release plan and coordinate the implementation of tested and approved systems. Follow sound methodologies for Application development as well as implementation of new applications and optimization of current apllications. Assist the junior Application Developers with development, planning and execution of effective training plans for new application.

ENQUIRIES    :         Mr L Kgopa, Tel: (012) 406 2554

 

POST NO 7    :    ASSISTANT DIRECTOR: INVESTIGATIONS, REF NO: HRMC 67/12/7

 

CENTRE    :    Directorate: Investigations (External Liaison), Head Office, Pretoria

 

SALARY    :    Basic Salary of R236 532 per annum (Level 9). In addition to the stated salary, DHA

        offers a range of market related service benefits.

 

REQUIREMENTS    :    A three year degree/diploma in Law or Public Management and Administration and/or Senior Certificate with extensive experience in an investigations environment. Knowledge of the Public Service Regulatory Framework, Public Finance Management Act (PFMA) and Treasury regulations, South African Constitution, Minimum Information Security standards (MISS), National Intelligence Strategy Act, Labour Legislation, Criminal Procedure Act, Safety and Security legislation. Knowledge and understanding of methods, practices, regulations and Acts applicable to administrative support services. A valid driver’s license and willingness to travel are essential.

 

DUTIES    :    The successful candidate will be responsible for the following specific tasks:

Coordinate various investigations functions and services. Coordinate information and monitor statistics with regards to investigations. Support the monitoring of all investigations functions and proactively report and implement safety measurers. Review quality management reports and take corrective action where required. Support the development of quality assurance and data quality strategies and actions regarding investigations. Liaise with Office of the Auditor General, SAPS, NIA and SITA on investigations. Ensure adherence to policy and legislation regarding investigations. Manage the turn-around times of all investigations. Implement the reporting and governance framework within the sub-directorate. Build and maintain an effective team to ensure the processing/administering of all financial investigations functions. Keep up to date with compliance and regulatory requirements and liaise with all relevant stakeholders within and external to the organisation to ensure accurate implementation. Interpret and implement all organisational circulars, policy and other communications that impact on the operation of the business unit.

ENQUIRIES    :    Mr TK Mabaso, Tel: 012-406 012 4064045

 

POST NO 8    :    ASSISTANT DIRECTOR: MOVEMENT CONTROL SYSTEM (PORT SUPPORT), REF

    NO: HRMC 67/12/8 (4 POSITIONS) (PLEASE NOTE THAT THESE POSITIONS ARE RE-ADVERTISEMENT AND CANDIDATES WHO APPLIED PREVIOUSLY NEED TO RE-APPLY IF STILL INTERESTED)

 

SALARY LEVEL    :    Basic salary of R236 532
per annum (Level 9). In addition to the stated salary, DHA offers a range of market related service benefits

 

CENTRE    :    Sub-directorate: Movement Control System (Port Support): Chief Directorate: Port Control, Head Office: Pretoria

 

REQUIREMENTS    :    A relevant degree or qualification at NQF level 6
(360 Credits) in Public Administration plus two years’ experience and/or grade 12 certificate plus five years’ experience of which two should be at supervisory level. Knowledge and Understanding of the Immigration and Refugees Acts.. Knowledge of the Public Service and Finance Management Act and Treasury Regulations. Traveling and extended working hours may be required from time to time. Presentation Skills. Problem solving and analysis. Business Report Writing. Good Written and verbal communication. Sound liaison and interpersonal relations. Sound public relations skills as well as good telephone etiquette Planning and Organizing. Administration management. A valid driver’s license. THIS IS A SHIFT WORKER POSITION.

 

DUTIES     The successful candidates will be responsible for the following specific tasks: Support to Ports of entry with regards to various aspects related to Immigration systems such as administering and maintaining of users, administering of the Department’s Pre-clearance system etc. on a 24/7 basis .. Support internal and external stakeholders through query resolution on immigration matters on 24/7. Drafting and quality assurance of various management reports. Open source monitoring. Report writing and data analysis. Ensure compliance with all audit requirements, quality and risk management frameworks, standards and procedures. Interpret and implement all organisational circulars, policy and other communications that impact on the operation of the unit. Ensure compliance with legislation and international agreements and conventions that impact on Immigration Services. Ensure consistent and uniform planning, processes and procedures are applied in the Immigration Services Operations centre.
Ensure proper management of resources (Physical, Human and Financial). The candidate will function as shift leader with full responsibility and accountability related to all duties of the shift

ENQUIRIES    :        Mr C Gelderblom; 012 406 4579

 

POST NO 9    :    ASSISTANT DIRECTOR: HUMAN RESOURCE ANALYSIS, REF NO: HRMC 67/12/9 (PLEASE NOTE THAT THIS POSITION IS A RE-ADVERTISEMENT AND CANDIDATES WHO APPLIED PREVIOUSLY NEED NOT TO RE-APPLY)

 

SALARY LEVEL    :    Basic salary of R 221 058 per annum (Level 9). In addition to the stated salary, DHA offers a range of market related service benefits

 

CENTRE    :    Directorate: Human Resource Policy and Planning, Head Office: Hallmark, Pretoria

 

REQUIREMENTS    :    A Bachelor Degree in Human Resource Management/ Public Administration or an NQF level 6 equivalent is required. 2 -3 years experience in Human Resource Planning environment is required. 1 – 2years experience in supervisory is required Knowledge of Human Resources Legislation and Prescripts. Knowledge of the Public Service Regulatory Framework. Understanding of Employee Relations environment. Understanding of Employment Contracts and Practices. Knowledge of Employment Equity Act. Understanding of Skills Development Act. An ability to work extended hours may be required; willingness to travel is required and working independently with less supervision. A valid Drivers License.

 

DUTIES        The successful candidate will be responsible for, amongst others, the following specific tasks: Coordinate the development and implementation of HR Plans. Facilitate HR forecasting in line with organisational strategy. Develop and maintain comprehensive workforce analysis. Conduct research and provide recommendations to inform organisational capacity requirements. Identify the gaps between the needs and what is available and recommend the necessary action plans to bridge the gaps. Conduct HR analysis and continuous HR audit in the department. Develop HR best practices to address challenges of HR supply and demand in the labour market. Align the HR acquisition, development and utilisation with available resources i.e. finance, infrastructure and technology. Develop and facilitate HR Planning capability at National and Provincial level. Coordinate business transformation and partnership with various stakeholders. Compile tactical plans aligned to business requirements to ensure effective strategy execution. Recommend and implement continuous performance improvement initiatives. Liaise with various internal and external stakeholders. Benchmark with various institutions for best practice. Ensure the implementation of effective risk and compliance management practices. Coach and guide staff on compliance to all relevant regulatory, internal and external compliance requirements. Report on all risk and financial indicators including e.g. financial losses, overpayment, etc. according to required format. Keep up to date with compliance and regulatory requirements and liaise with all relevant stakeholders within and external to. Manage Resource (Human, Financial and Physical) within the unit. Report on the performance of the unit against operational plan, business requirements and targets. Develop the work plan for the unit and ensure effective prioritisation and resource planning. Agree on the training and development needs of the unit. Implement effective talent management processes within the unit (attraction, retention, development.

ENQUIRIES    :    Mr B Mphela (012) 406 4104

 

POST NO 10    SENIOR ADMINISTRATIVE OFFICERS: PORT OF ENTRY, REF NO: HRMC 67/12/10
(3 POSITIONS)

 

SALARY LEVEL         Basic Salary of R198 975 per annum (Level 8). In addition to the stated salary, DHA offers a range of market related service benefits.

 

CENTRE    :    Sub-Directorate Maritime and Aviation: Ports of Entry, Head office (1 Position)

REF NO    :    HRMC 67/12/10a

 

CENTRE    :    Sub-Directorate Land and Rail: Ports of Entry, Head Office (2 Positions)

REF NO    :    HRMC 67/12/10b

 

REQUIREMENTS:        A three year relevant tertiary qualification (NQF Level 6) and/or grade 12 certificate plus relevant supervisory experience. Knowledge of the Immigration Act, Refugee Act and other relevant departmental legislations and prescripts , Public Service Regulatory Framework, Public Finance Management Act (PFMA) and Treasury regulations, The South African Constitution, Service Delivery Innovation, Client Orientation and Customer Focus, Honesty and integrity, Communication skills, Interpersonal skills, computer literacy and willingness to work extended hours. A valid driver’s license is required and must be willing to.

 

DUTIES:    The successful candidates will be responsible for amongst others, the following functions: Maintain and Monitor Statistics, Identify trends and Analyse data pertaining to Administrative fines and appeals. Develop quality assurance and data quality strategies. Provide guidance and advice on the Implementation of Legislation, International Agreements and Conventions. Monitor compliance, adherence, interpretation of the Immigration Act and related legislation in the processing of Administrative fine appeals. Ensuring that the unit has processes to manage performance information and reporting. Manage leave, performance, talent and other Human Resources administration requirements within the unit. Supervise staff on compliance to all relevant regulatory, internal and external compliance. Manage and Coordinate logistical arrangements within the unit and manage the routing and tracking of documents on a continuous basis. Keep up to date with compliance and relevant stakeholders within and external to the organisation to ensure accurate implementation.

ENQUIRIES    :    Adv. Mulao Lamula, Tel No: 012 406 2830

 

POST NO 11    :    SENIOR ADMINISTRATIVE OFFICER (2 POSITIONS)

 

SALARY LEVEL    :    Basic Salary of R198 975
per annum (Level 8). In addition to the stated salary, DHA offers a range of market related service benefits.

 

CENTRE    :        Sub-Directorate: Auxiliary Services, Head Office, Pretoria (1 Position)

REF NO    HRMC 67/12/11a

 

CENTRE    :        Chief Directorate: IT Service Management, Head Office, Pretoria (1 Position)

REF NO    HRMC 67/12/11b

 

REQUIREMENTS    :    A three year Bachelor Degree/Diploma or NQF level 6 in Administration or related fields is required plus 1 year experience in office and administrative functions environment. A post graduate qualification will be an advantage and or Grade 12 plus three years experience in filing and document management. Knowledge of the Public Service Regulatory Framework. Extensive knowledge of various filing systems and the National Archives Act. Knowledge of Office and Business Administration. Overtime may be required occasionally. A valid driver’s license and willingness to travel are essential.

 

DUTIES    :    The successful candidates will be responsible for the following specific tasks: Provide administrative support in order to ensure effective and efficient operations of the office. Perform general administrative activities in support of the unit. Administer office correspondence, documents and reports (Compile letters, memorandums, submissions, reports and minutes for the unit). Maintain a filling system for the unit. Arrange and co-ordinate meetings and workshops. Procure office logistical requirements (make accommodation, flight and ground transport arrangements). Complete and process subsistence claims. Supervise the effective daily operation of the functional unit. Ensure delivery of service to internal and external requirements. Monitor service level standards, bottlenecks, trends and errors and take corrective action. Monitor delivery against Service Level Agreements and assist staff where service levels are not being met. Produce quality reports regarding turnaround times, documents processed and error rates. Implement quality assurance and data quality measures to ensure quality of service delivery. Facilitate and maintain of records/documentation according to DHA requirements. Ensure quality and accuracy of output delivery by checking samples of outputs. Deal with non standard requests and issues from staff in the execution of their duties. Provide advice and assistance to staff members in the execution of their daily tasks. Perform end of day duties to ensure effective reporting, identification of issues and capturing of performance statistics.

ENQUIRIES    :    Sub-Directorate: Auxiliary Services, Ms S Mogapi, Tel No: 012-4064017

            Chief Directorate: IT Service Management, Ms N Moseou, Tel No: 012-4062571

 

POST NO 12    :    CONTROL SECURITY OFFICER, REF NO: HRMC 67/12/12

 

SALARY LEVEL    :    Basic salary of R198 975 per annum (Level 8). In addition to the stated salary, DHA offers a range of market related service benefits

 

CENTRE    :    Directorate: Security Services, Head Office (BVR & Rosslyn), Pretoria

 

REQUIREMENTS    :    A Senior Certificate or equivalent qualification plus relevant (extensive) experience within a security environment at supervisory level. A three year relevant tertiary qualification (NQF Level 6) will be an advantage. Knowledge of prescribed Physical Security and access control procedures. Security training including National Key Point, firearm proficiency, and registration with PSIRA.  Knowledge of the Public Service Regulatory Framework. Knowledge of Public Finance Management Act (PFMA). Knowledge of the South African Constitution and legislation related to Public Security and access control. Knowledge of the Minimum Information Security Standards Act (MISS) and Minimum Physical Security Standards (MPSS). Shift work may be required. Computer literacy, a Valid driver’s license and willingness to travel are essential.

 

DUTIES        The successful candidate will be responsible for amongst others, the following tasks: Improve physical security in Head Office by conducting security evaluations. Provide recommendation and monitor implementation. Improve information security in the Head Office  by conducting information security audits. Provide recommendation and monitor implementation. Facilitate training of physical and information security staff on procedures and guidelines. Support the identification of physical and information security trends, risks and security threads in Head Office . Support the conducting of security investigations and the development of physical security related tender specification. Facilitate the development of physical and information security related financial processes. Oversee the maintenance of security risk assessment and the compilation of security related submissions and reports on the progress of security contracts in relation to compliance. Supervise the implementation and practice of planned and unplanned physical security inspections. Implement physical security uniformity guidelines. Ensure efficient and effective application and utilisation of resources within the unit. Ensure effective risk and compliance management. Assist with security task in the provinces when necessary .

ENQUIRIES    :    Mr W Makokomale, (012) 4064330

 

POST NO 13    :    LABOUR RELATIONS OFFICER, REF NO: HRMC 67/12/13 (2 POSITIONS)

 

SALARY LEVEL    :        Basic salary of R198 975 per annum (Level 8). In addition to the stated salary, DHA offers a range of market related service benefits

 

CENTRE    :    Directorate: Discipline Management, Sub-Directorate: Misconduct and Prevention, Head Office: Pretoria

 

REQUIREMENTS    :    A Diploma in Labour Relations/ Human Resources plus 2-3 years experience in labour relations field. Knowledge of Basic conditions of Employment Act, Public Service Regulatory Framework, Labour Relations Act, Promotion Administration of Justice Act. Understanding of departmental legislation as well as Human Resources legislation and prescripts. Knowledge of Employment Equity Act. A valid driver’s license and work long hours.

 

DUTIES        :    The successful candidate will be responsible for the following specific tasks: Implement and manage the finalisation of misconduct cases. Instill acceptable conduct and improved work ethic in personnel. Manage discipline effectively to ensure zero-tolerance in cases involving corrupt activities. Represent the department sufficiently in disciplinary hearings. Implement and manage the finalisation of misconduct cases. Implement and manage the presentation of labour relations training of high quality and standard on misconduct. Provide quality labour relations advice to line manager. Conduct research on case law, trends and development in Labour Law and Labour Relations.

ENQUIRIES    :    Ms S Beg, Tel No: 012-4062891

 

POST NO 14    :    CHIEF ADMINISTRATION CLERK, REF NO: HRMC 67/12/14

 

SALARY LEVEL    :    Basic Salary of R160 224 per annum (Level 7).
In addition to the stated salary, DHA offers a range of market related service benefits

CENTRE    :    Sub-Directorate: Amendment and Rectification, Head Office: Pretoria

 

REQUIREMENTS    :    A Senior certificate or an equivalent qualification in Administration or related fields, A relevant three post matric qualification will be an added advantage, Experience in Office Administration, Verbal and Written Communication skills, Extensive knowledge of various filing systems and experience in filing and document management, Knowledge and understanding of the National Archives Act, Ability to plan and organize work effectively, Knowledge of the Public Service Regulatory Framework, Willingness to work extended hours, Computer literacy with working knowledge of Ms Word, Ms Excel, Ms PowerPoint, Internet and E-mail, A valid driver’s license, willingness to travel extensively and work extended hours, including weekends and public holidays are essential.

 

DUTIES    :    The successful candidates will be responsible for amongst others, the
following specific tasks: Efficiently and effectively administer a variety of administrative support services to the Unit, Perform general administrative activities in the unit, Draft submissions, reports, memorandums and minutes for the unit, Conduct records and document management both manually and electronically, Arrange and co-ordinate meetings and workshops, Provide logistic support functions ( make accommodation, flight and ground transport arrangements), Assist in completing and processing subsistence claims, Keep track of all incoming work and ensure that all deadlines are met, Liaise with all stakeholders relevant to the office, Administer leave arrangements, Process forms and documents related to claims, payments, invoices and consultant fees relevant to the office. Management of licence discs for Mobile units. Interrogation of job cards. Quality control of invoices received against billed amount, and inventory control.

ENQUIRIES    :    Ms M Makokga, Tel No: 012-810 8703

 

 

POST NO 15    :    SECRETARY TO THE DIRECTOR (2 POSITIONS)

 

SALARY LEVEL    :    Basic salary R160 224 per annum (Level 7). In addition to the stated salary, DHA offers a range of market related service benefits.

 

CENTRE    :    Directorate: Records Management, Head Office, Pretoria

REF NO    :    HRMC 67/12/15a

 

CENTRE    :    Directorate: Fingerprint Verification (BVR), Head Office, Pretoria

REF NO    :    HRMC 67/12/15b

 

REQUIREMENTS    :    A Secretarial Diploma or an NQF level 5 is required. Relevant experience in rendering

    Secretarial support service to senior management. Knowledge on the relevant legislation/ policies/ prescripts and procedures. Basic knowledge on financial administration. Computer Literacy. Sound organisational and administrative skills. Good people skills. Ability to do research and analyse documents and situations. Honesty and Integrity.

 

DUTIES    :    The successful candidates will be responsible for the following: Maintain the Director’s

        day to day diary and setting up meetings and appointments. Provide effective secretarial support services to the Director. Arrange board packs for the meeting. Liaise with the agencies in organising travel and accommodation for the Director. Receive and distribute documents. Capture incoming and outgoing documents. Screen phone calls and handle enquiries. Prepare agenda for meetings and take minutes. Prepare refreshments for the office of Director. Receive guests and accompany them. Draft acknowledgements letters for the Director’s consideration and signature. Liaise with the Department’s officials on matters relating to the Director. Oversee logistics matters e.g. account, contracts and petty cash. Maintain electronics and hard copy files. Consolidate monthly reports for the Director. Operates and ensures that office equipment, e.g. fax machines and photocopier are in good working order. Records the engagements of the Director. Compile realistic schedules of appointments.

ENQUIRIES    :    Directorate: Records Management, Mr AS Mkhulise, Tel No: 012 406 4385

        Directorate: Fingerprint Verification, Mr R Mogane, Tel No: 012-8107400

 

POST NO 16    :     ADMINISTRATION CLERK (19 POSITIONS)

 

SALARY LEVEL    :    Basic salary of R129 780 per annum (Level 6). In addition to the stated salary, DHA offers a range of market related service benefits

 

CENTRE    :    Directorate: Birth, Death & Marriages, Head Office, Pretoria (4 Positions)

REF NO    :         HRMC 67/12/16a

CENTRE    :    Sub-Directorate: Citizenship, Head Office, Pretoria (2 Positions)

REF NO    :         HRMC 67/12/16b

CENTRE    :    Sub-Directorate: Amendment and Rectification, Head Office, Pretoria (1 Position)

REF NO    :         HRMC 67/12/16c

CENTRE    :    Sub-Directorate: Movement Control, Head Office, Pretoria (8 Positions)

REF NO    :         HRMC 67/12/16d

CENTRE    :    Sub-Directorate: Operational Centre, Head Office, Pretoria (4 Positions)

REF NO    :         HRMC 67/12/16e

 

REQUIREMENTS    :    A Grade 12 Certificate is required, a relevant degree or qualification of NQF level 6 will be an advantage. Knowledge of the Public Service Regulatory Framework. Knowledge of various filing systems. Computer literacy. Verbal and Written Communication. Interpersonal Skills. Customer Focus. Teamwork. Planning and Coordination Skills. Clerical and Administration. Analytical thinking. Problem Solving.

 

DUTIES    :    Provide administrative support in order to ensure effective and efficient operations in the unit by: Assisting with the monitoring of expenditure against the Directorate budget. Preparing agenda and take minutes for meetings. Scheduling meetings, appointments and arrange discussions as required. Photocopying and fax documents as and when required, supply information; and perform office automation duties using software applications as e-mail, calendars, spread sheets, databases, and/or graphics. Updating and maintain an up-graded manual and electronic filing system of documents to ensure proper administration and easy access of information. Ensuring the safekeeping of all documentation in the unit in line with relevant legislation and policies. Preparing meeting packs and distribute timeously. Co-ordinating all arrangements for functions, events, meetings and workshops inclusive of booking the venue, sending invitations and arranging equipment and catering requirements. Making travel arrangements for the Directorate. Co-ordinating courier services and deliveries. Ordering / purchasing stationery as well as other office supplies.

ENQUIRIES    :    Directorate: Birth, Marriage and Death, Mr Y Travern, Tel No: 012 810 8192

        Sub-directorate: Movement Control System, Mr C Gelderblom, Tel No; 012 406 4579

            Sub-Directorate: Operational Centre: Ms A Madalane, Tel No: 012 4062815

 

POST NO 17    :    REGISTRY CLERK, REF NO: HRMC 67/12/17 (2 POSITIONS)

 

SALARY LEVEL    :    Basic salary of R129 780 per annum (Level 6). In addition to the stated salary, DHA offers a range of market related service benefits

 

CENTRE    :    Branch: Finance & Supply Chain Management, Sub-directorate: Registry Management

 

REQUIREMENTS    :    A Senior Certificate or equivalent qualification plus relevant experience. A three year relevant tertiary qualification (NQF Level 6) will be an advantage, Knowledge of archives act and record management practices, processes and procedures, Basic Knowledge of the Public Service Regulatory Framework, Basic Knowledge of the Public Finance Management Act, Basic Knowledge of the Constitution of Republic of South Africa, Liaison and interpersonal skills, Research and Report Writing Skills, Planning and Organising skills, Computer Literacy, Ability to work extended working hours may be required.
Preference will be given to candidates from the local area where the office is based.

 

DUTIES    :    The successful candidates will be responsible for amongst others, the
following functions: Ensure that records are safe and filled in a proper and correct manner. Review, analyse the application for pillar code incoming and outgoing paper and electronic correspondence including faxes. Ensuring that written authority from the National Archivist is requested before the disposal of files. Control, maintain and apply the filling system, the master list of archives, registry procedures and practice. Ensure that the correspondence is conducted on correct files and mail is posted; protect files against person, fire, heat water and insects. Maintain registers of files opened, files closed, circulars, remittances, registered mail, certified mail and letter deliveries. Assist with the receipt, opening, sorting, distribution and dispatch of mail, open and label files. Provide prompt service to staff and timely dispatch of correspondence, provide reference and search assistance to staff with regard to requests, requiring a knowledge of coding and cross referencing both on paper and electronic. Post of documents to different sections in head offices as well out of department to the Provinces. Responsible for the safe-keeping of files. Open of files. Archiving of files. Drawing of files requested for the counter (list). Filing of files when returning to Registry. Attending the documents and correspondence receive and dispatched.

ENQUIRIES    :    Mr AS Mkhulise Tel No: 012-4064385

 

POST NO 18    :    ACCOUNTING CLERK, REF NO: HRMC 67/12/18

 

SALARY LEVEL    :    Basic salary of R129 780 per annum (Level 6). In addition to the stated salary, DHA offers a range of market related service benefits.

CENTRE    :    Directorate: Financial Accounting, Sub-Directorate: Paymaster General, Head Office, Pretoria

 

REQUIREMENTS    :    A Senior Certificate or a Bookkeeping qualification or an NQF level 4 equivalent is required plus 1 year experience in Financial Administration environment. Experience with BAS and Persal would be advantageous. Knowledge of task planning and allocation. Knowledge of the Public Finance Management Act. Knowledge of the Public Service Regulatory Framework. Knowledge of the National Treasury Regulations Understanding of accounting principles.

 

DUTIES    :    The successful candidates will be responsible for amongst others the following specific tasks: Perform clerical accounting duties. Prepare cash and expenditure reports. Verify Payments advices. Assist with departmental financial queries. Process all accounts related to accounts payable and accounts receivable e.g. Invoices, bank deposits, time sheets, payroll etc. Prepare utility reimbursements. Ensure compliance with PFMA, financial policies and accounting reporting standards. Ensure payments are correct and timely. Maintain accurate filing and archiving systems Monitor and balance various accounts. Verifying the availability of funds and classify expenditure. Research transactions to resolve discrepancies. Perform statement reconciliations on salary bank accounts. Review and correct any registry discrepancies. Prepare and distribute accurate financial reports. Record revenues, transfers, payments and correct expenditures. Ensure accuracy and completeness of report entries. Prepare utility payment reports. Perform adhoc support duties and responsibilities such as. Photocopying, faxing and binding documents. Coordinate meetings. Data capturing. Provide support to other administration positions when required. Type reports and documents.

ENQUIRIES    :    Mr O Aphane, Tel No: 012 406 2669

 

POST NO 19    :    FINGERPRINT OFFICER, REF NO: HRMC 67/12/19 (2 POSITIONS)

 

SALARY    :    Basic salary of R129 780 per annum (Level 6). In addition to the stated salary, DHA offers a range of market related service benefits.

 

CENTRE    :    Sub-directorate: Special Functions, BVR, Pretoria (1 Position)

REF NO    :    HRMC 67/12/19a

CENTRE    :    Sub-directorate: Post Receipt& Processing, BVR, Pretoria (1 Position)

REF NO    :    HRMC 67/12/19b

 

REQUIREMENTS    :    A three year degree/ diploma plus relevant experience in identification of fingerprints as well as completed training on fingerprint identification and classification. Knowledge of task planning and allocation. Knowledge of the Identification Act and Regulations, the South African Constitution, the Public Service Act and Regulations. Understanding of Departmental Human Resources Legislation and Prescripts. Computer literacy, Willingness to work extended hours, overtime and shifts is essential.

 

DUTIES    :    The successful candidate will be responsible for, amongst others, the following specific tasks: Ensure effective coordination and analysing of the fingerprints process. Conduct quality assurance with regard to classification, preparation and verification of fingerprints. Exercise effective batch control to ensure effective accurate preparation for scanning. Perform end of day duties and produce daily reports/statistics regarding turnaround times, documents processed and error rates. Deal with telephonic enquiries from front office, back office NIB and other parties regarding feedback and status of applications and verifications. Ensure efficient and effective application and utilisation of resources within the Fingerprint Verification Unit.

ENQUIRIES    :    Mr R P Mogane, Tel: (012) 810-7683

 

POST NO 20    :    ADMINISTRATION CLERK, REF NO HRMC 67/12/20

 

SALARY    :    Basic salary of R129 780 per annum (Level 6). In addition to the stated salary, DHA offers a range of market related service benefits.

 

CENTRE    :    Directorate: Ports of Entry, Head Office, Pretoria

REQUIREMENTS    :    A three year relevant tertiary qualification (NQF Level 6) plus relevant experience, Knowledge of various filing system, Computer Literacy, Analytical thinking, planning and organising skills, Communication skills, interpersonal skills, Customer relation, Overtime may be required occasionally.

 

DUTIES    :    Serve as a direct point of contact for clients, internal and external stakeholders with

regards to complaints and enquiries and services at Land and Rail. Resolve problems or complaints, within scope of the work area of the Land and Rail Front Office Clerk, according to guidelines established by management. Hand over non-standard queries, requests and special cases to the Senior Administrative Officer or the supervisor. Assist with any duties required by management in the quest for client service excellence. Provide highest level of prompt and friendly client service. Adhere to the disciplinary code, code of conduct and all operational manuals provided by DHA. Give input and be pro-active with regards to process or client service delivery improvement opportunities. Arrange and Co-ordinate meetings and workshops. Provide logistic support functions (make accommodation, flight and ground support arrangements. Keep track of all incoming and outgoing work and ensure that all deadlines are met.

ENQUIRIES    :    Ms V Phatheka, Tel No: 012-4062831

 

POST NO 21    :    PRINCIPAL DATA TYPIST, REF NO: HRMC 67/12/21 (2 POSITIONS)

 

SALARY LEVEL    :    Basic salary of R129 780 per annum (Level 6). In addition to the stated salary, DHA offers a range of market related service benefits.

 

CENTRE    :    Directorate: Application Processing, BVR, Pretoria

 

REQUIREMENTS    :    A Senior Certificate with Typing as a subject or equivalent qualifications. Experience in office and administrative functions within a pressurised environment. Knowledge of the Public Service Regulatory Framework. Advanced experience in knowledge of typing. Knowledge of Office Administration as well as computer literacy are essential. Understanding of the core functions of the directorate will be an added advantage. Candidates will be subject to a typing competency test.

 

DUITES    :    The successful candidate will be responsible for, amongst others,
the following specific tasks: Typing letters, Capturing of information on the National Population Register and assist with the administrative duties as directed by the supervisor.Type relevant documents related to Section Duplicates. Receive standardized letters and search for applicable format on system. Ensure that the information is correct. Print document. Keep stats of typed documents/ letters.

ENQUIRIES    :    Ms M Makokga, Tel No: 012-8108829

 

NB. APPLICATIONS MUST BE SUBMITTED AT THE FOLLOWING ADDRESS:

 

APPLICATIONS    :    Quoting the relevant reference number, direct applications to: The Director General: Department of Home Affairs, Postal Address: Private Bag X114, Pretoria, 0001, Physical Address: 232 Cnr Johannes Ramokhoase (Proes) and Thabo Sehume (Andries) Street, Pretoria, 0002, For the attention of Mr T Moletsane

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