PERSONAL ASSISTANT CONTRACT POST – NPA

THE NATIONAL PROSECUTING AUTHORITY OF SOUTH AFRICA

            BOSEKISI BA BOSETSHABA BA AFRIKA-BORWA
DIE NASIONALE VERVOLGINGSGESAG VAN SUID-AFRIKA

INTERNAL ADVERTISEMENT
POSTS            :    PERSONAL ASSISTANT
SALARY            :    R 140 208 per annum plus 37% in lieu of benefits

CENTRE        :    DPP MMABATHO ( 4 MONTHS CONTRACT)

REQUIREMENTS              :    Grade 12, plus Secretarial Diploma or equivalent qualification     and at least 3 years experience in rendering a support service to a Senior Manager with excellent typing skills. Good written and verbal communication skills and the ability to communicate well with people at different levels. Good telephone etiquette. Computer literacy. Sound organizational skills. Good people skills. High level of reliability.  Ability to act with tact and discreet.  Ability to analyze documents and situations. Good grooming and presentation. Ability to work independently.  Knowledge of the relevant legislation.

DUTIES            :    Provide a Secretarial / Receptionist support service to the office

of the DPP.including telephone calls on behalf the DPP.   Deal

with queries in the office.  Performs advanced typing work,

Operates and ensures that the office equipment, eg. Fax and photocopiers are in good working order. Utilizes discretion to decide whether to accept / decline or refer to other employees’ requests for meetings, based on the assessed importance and urgency of the     matter.  Coordinate diary of the DPP. Renders administrative support services: Ensure the effective flow of information and documents to and from the office of the DPP, ensures the safekeeping of all documentation in the office in line with relevant legislation and policies, obtain inputs, collates and compile reports, scrutinizes routine submissions / reports and make notes and /  or recommendations for the manager,

responds to enquiries received from internal and external

stakeholders, drafts documents as required, filing of documents

for the DPP and the unit where required. Clarifies instructions

and notes on behalf of the DPP, ensures that travel

arrangements are well coordinated.  Arrange meeting,

refreshments etc for meetings of the unit.  Scrutinizes

documents to make follow up on actions to be taken, records

minutes / decisions and communicates to relevant role players.
ENQUIRIES            Ms Flora Kalakgosi (018) 381 9000

Applications must be faxed to: (012) 843 1000

Posted to: Office of the Director of Public Prosecutions (Mmabatho)

Old Standard Bank Building Private Bag X 2009 Mmabatho

2735

Hand Delivered to Office of the Director of Public Prosecutions (Mmabatho)

Old standard Bank, Corner Main and Robinson Street,

Mafikeng

2745

Before you apply:

Failure to comply with any of the following prescripts will result in your application being rejected:

• Applications must be submitted on a Z83, obtained form any public service

Department or http://www.npa.gov.za and must be completed on both pages of the Z83 page 2 of the Z83 must be duly signed. • Handwritten Z83‘s and CV’s must be completed in block letters.

• The details of each post must be indicated on the front of the Z83.

• All applications must reach the NPA office before the closing date. No applications received after the closing date will be considered

• Certified copies of your qualifications must be attached to your application.

• Where the advertisement states that a valid drivers license is required, a certified copy must be attached to your application.

• The NPA reserve the right not to fill any particular position. If you have not heard from us within 3 months, please accept that your application was unsuccessful.
Closing date:  29 April 2011

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